Sr. Executive – Administration

Position: Sr. Executive Administration
Location: Karnataka, Bangalore

About Buzz Women
Imagine a balanced world where women have found their voice, express it freely, believe in their abilities, come together in sisterhood to craft their lives and nurture their communities. A world that is prosperous not just in terms of economic wealth but psychological strength, social capital and ecological resilience. That’s the world we are building through Buzz Women, a global ripple movement of women finding their inner strength and then creating unstoppable waves of transformation in their families and communities. To begin this transformational journey for the women, we enable them with critical knowledge, skills and inspiring opportunities at their doorstep which will enhance their capabilities and leadership. We understand that poverty is not uni-dimensional and not just about financial scarcity – it is multi-dimensional and for women, it is deeply rooted in the mental models of ‘lack’ – a lack of self-confidence and self-belief. Our holistic training and hand-holding programs address various dimensions of poverty through the 5 Cs—Cash, Care, Climate, Community, and Confidence. Our interventions are tailored to be context-specific and impactful, ensuring they meet the real needs of the communities we serve.

Since 2012, we have impacted over 8,68,000 women across 16 districts in Karnataka and built a network of 20,212 volunteer Community Anchors. Our work has also expanded globally to The Gambia, Georgia, Tanzania, and Ukraine. The impact is clear: Women have increased their savings by 125%, business income increased by 75% for entrepreneurs, 80% of the women participate in household decision making, 51% of the Beehives have taken a community action in past one year, 86% of the women have mobilized women in her community for a green goal.

Our Values – Our starting point is dignity, treating every human being with respect and grace. We bring opportunity to the doorstep of women in a relevant and accessible way. We have an unwavering belief in the power within women to transform their lives and be responsible for the growth of myself, my family and my community. At Buzz we are dreamers and do-ers. We make things happen, learn from our mistakes and give our best every single day.
Our destination is a lasting impact: enabling women to become future makers.

Overview of the role: The Sr. Executive – Administration plays a central role in ensuring the smooth functioning of the organization’s operations, both at the head office and across field locations. This position is responsible for office management, procurement, vendor coordination, record keeping, and administrative support, with a focus on efficiency, compliance, and service quality.

Roles and Responsibilities:
1. Office Administration
● Ensure cleanliness, upkeep, and smooth running of office infrastructure and equipment
● Monitor and manage office supplies and utility payments
● Create Material Requirement Plans with program teams
● Support meetings and visitor coordination at the Head Office

2. Procurement & Vendor Management
● Handle end-to-end procurement processes across departments
● Collect quotations, evaluate vendors, and maintain compliance documentation Track deliveries, perform quality checks, and ensure audit readiness

3. Record Management
● Maintain organized physical and digital files (bills, contracts, agreements, etc.)
● Ensure timely submission of finance-related documents
● Support audits with accurate and accessible administrative records

4. Field Coordination
● Act as the main admin contact for field offices
● Guide field teams on logistics, procurement, and facility management Track dispatches, diesel card usage, and vendor operations at the local level

5.Asset Management
● Oversee tagging, tracking, and regular verification of office assets
● Ensure proper documentation and accountability across all locations

We’d Like You to Have:
● A graduate degree (preferably in administration, management)
● Strong organizational and coordination skills, with the ability to manage multiple administrative tasks efficiently
● Brings more than 5 years of proven Experience in office administration, vendor management, procurement, and facility management
● Familiarity with basic financial processes, such as handling bills, maintaining records, and coordinating with finance teams
● Knowledge of procurement guidelines and compliance practices, preferably in a non-profit or donor-funded environment
● Good communication and interpersonal skills, with the ability to work across teams and support field coordination Proficiency in MS Office and basic digital tools (Excel, Word, email, cloud storage)
● Attention to detail and a systematic approach to record-keeping and documentation
● Flexibility to travel to field locations when required

What weoffer is a platform for you to make a tangible impact in creating a more gender just world. Your contribution can help change lives for the better. If you feel this is the job you would want to do, write to us and let us discuss.

Essentials for applying:
1. Email us your resume and answer these questions in the email:
● How does this job and organization interest you?
● What makes you the right person for this position?
2. Please provide two professional references with their names, professional relationship and contact details

Email us:
careers@buzzwomen.org/hr@buzzindia.co with subject line “Application for Sr. Executive Administration – [Candidate Name]”

Compensation:
The annual remuneration for this position ranges between INR 3.5 to 4.5 lakhs (CTC)